PRIVACY POLICY
Effective Date: January 1, 2025
Last Updated: January 1, 2025
Introduction
SSH Accounting Solutions (“we,” “us,” or “our”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website [website URL] and use our accounting services.
Information We Collect
Personal Information
We may collect personal information that you voluntarily provide to us, including:
- Name and contact information (email address, phone number, mailing address)
- Business name and tax identification number
- Financial information necessary to provide accounting services
- Payment information for our services
- Communication preferences
Automatically Collected Information
When you visit our website, we may automatically collect:
- IP address and browser type
- Pages visited and time spent on pages
- Referring website addresses
- Device information
Cookies and Tracking Technologies
We use cookies and similar tracking technologies to improve your experience on our website. You can set your browser to refuse cookies, but some features may not function properly.
How We Use Your Information
We use collected information to:
- Provide bookkeeping, payroll, tax compliance, and advisory services
- Process payments and maintain financial records
- Communicate with you about services, appointments, and updates
- Comply with legal and regulatory obligations
- Improve our website and services
- Send marketing communications (with your consent)
How We Share Your Information
We do not sell your personal information. We may share information with:
Service Providers
Third-party vendors who assist us in operating our business (payment processors, cloud storage providers, software platforms like QuickBooks Online)
Legal Requirements
When required by law, court order, or government regulation, or to protect our rights and safety
Business Transfers
In connection with a merger, sale, or transfer of our business assets
With Your Consent
When you authorize us to share information (e.g., with your CPA, attorney, or financial institution)
Data Security
We implement reasonable administrative, technical, and physical security measures to protect your information. However, no electronic transmission or storage is 100% secure. We cannot guarantee absolute security.
Security measures include:
- Encrypted data transmission (SSL/TLS)
- Secure cloud storage with access controls
- Regular security assessments
- Employee confidentiality agreements
- Multi-factor authentication on client portals
Data Retention
We retain your information for as long as necessary to provide services and comply with legal obligations. Financial records are typically retained for 7 years in accordance with IRS requirements and professional standards.
Your Rights
Depending on your location, you may have rights to:
- Access your personal information
- Correct inaccurate information
- Request deletion of your information (subject to legal retention requirements)
- Opt-out of marketing communications
- Object to certain data processing activities
To exercise these rights, contact us at [email address] or [phone number].
Children’s Privacy
Our services are not directed to individuals under 18. We do not knowingly collect information from children.
Third-Party Links
Our website may contain links to third-party sites. We are not responsible for the privacy practices of these sites. We encourage you to review their privacy policies.
Changes to This Policy
We may update this Privacy Policy periodically. Changes will be posted on this page with an updated “Last Updated” date. Continued use of our services after changes constitutes acceptance.
Contact Us
For questions about this Privacy Policy or our data practices:
SSH Accounting Solutions
116 West Washington Street, Suite C, Webster, TX 77598
Email: Info@SSHAccountingTX.Com
Phone: 281-789-2769